Generating application reports

Information on the operation of the application and the status of Data Leak Prevention can be saved in reports. Reports are generated on the basis of information stored in the database. You can generate a report manually or automatically (according to schedule).

You can use quick reports to generate reports manually.

You can use report generation tasks to generate reports automatically. Report generation tasks are started according to the schedule configured in task settings. If necessary, you can generate a report at any time without waiting for a scheduled task to start.

Selecting the report type

You can select the report type depending on the type of information you need to gather:

• To gather full information on the results of application operation and the status of Data Leak Prevention during a specific period, generate a report on policy-related incidents. The report contains information about incidents related to the selected categories and policies.
• To gather information about policy violations by specific users, generate a “user statistics” report. The report contains information about incidents related to the selected users.

  You can use the report to analyze the frequency of policy violations by users. For example, if a user has repeatedly violated the same policy, you have to notify the user's manager.

• To check if the application is running properly, generate a system KPI (Key Performance Indicators) report. The report contains information on the key performance indicators of the application.

  You can track changes in the operation of the application based on this report. For example, if the application has not scanned a large number of files, this may indicate a need to modify policy settings.

• To check if policies are configured correctly, generate an “incident status report”. The report contains information about incidents related to the selected data categories.

  This report lets you analyze relationships between policy violations and reasons for closing incidents. For example, if policy-related incidents are closed as false positives, this may indicate a need to change the policy settings.

When generating a “report on policy-related incidents” or a “user statistics report”, the application factors in the incidents restored from the archive.

Managing reports

The application adds all reports that have been generated to the list of reports in the View and create reports section in the Reports node. The following information is displayed for each report:

• Name.
• Creation date and time.
• The reporting period.
• Report type.

This information helps you to find reports that you want to view. If you generate a quick report, the application automatically opens the generated report in the window of the default browser.

If necessary, you can save the generated reports to manage them without opening Management Console.